We automatically generate the GDPR Article 30 or Records of Processing Activity report. ROPA report is automatically generated based on the values in Processing Activity and associated relationship. Each row in your ROPA report is a processing activity and has all details relevant to the same.

Here are details of the ROPA report:

Column Name

Description

Processing Activity

Name of the Processing Activity

Description

Brief description of the processing activity

Function

Business Function of the processing activity

Purpose of Processing

Purposes as selected for the activity

Controller Details

Details of the entity who has a legal relationship of the controller for the activity. Details like name, address, etc are picked from the entity itself.

Joint controller address(if applicable)

Details of the entity who has a legal relationship of the joint controller for the activity. Details like name, address, etc are picked from the entity itself.

Individual Category

Individuals whose data you are processing. This is derived from the Data Elements section of the activity.

Personal data category

Data Category of the data elements related to the activity.

International data transfer(if applicable)

Countries of the entity or vendor under legal relationship with transfer enabled

Transfer Safeguards(if applicable)

Transfer mechanism selected for the legal relationships of the activity

Retention schedule(if possible)

Retention schedule as described in the activity

Technical Security Measures

Technical Measures of all the assets related to the activity under the Relationships tab

Organizational Security Measure

Organizational Measures of all the assets related to the activity under the Relationships tab

Here are the steps to access the ROPA report:

  1. Click on ROPA under Reports from the Left-Navigation menu

  2. You will see the ROPA report

  3. Click on Export to get an email with the excel version of the ROPA report

Did this answer your question?